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Creating An Effective Meeting Room in NYC

What makes a effective meeting room in NYC?  Is it the comfort level? The lighting? The giant table in the middle of the room?

The best meeting rooms and conference rooms are the ones that are the most conducive to the work that is being done in them. Everyone needs a meeting room, but what is an effective meeting room? A meeting room for a creative agency should be a space that fosters creative inspiration and collaboration. A meeting room at a financial services company should allow people to focus and present information eloquently and effectively to team members.

Furnishing An Effective Meeting Room

Think about the nature of the meeting room. What do you want to accomplish in this space? Are you recording ideas and brainstorming the majority of the time? A whiteboard, a large open space, and comfortable furniture are some staples of a creative meeting environment. Do you want people to discuss ideas as a group or in teams? If this is the case, make it easy to break into small groups within the space.

The old standard meeting room setup with a long table surrounded by chairs may not really suit the needs of a modern entrepreneur. This arrangement does not foster discussion very well as it generally sets the space up for a “presenter and audience” scenario. Even if you are trying to pitch an idea, an open and well-lit area will provide a more conversational and positive environment.

Many times, startups have some of the most creative offices with meeting rooms. People who are creating new ideas or new approaches to businesses also want their meeting spaces to be innovative and unique. The culture of a company can also shine through in the design choices that they make.  The atmosphere of a well-designed meeting room can contribute to the consistency of the brand, culture, and image.

Finding A Ready-Made Meeting Room

Many entrepreneurs begin their new business ventures by working out of a home office. This saves money during the initial stages of the startup and allows the company to get established before finding their own office space.

The home office is not always a viable solution for every business interaction. Business owners often need a suitable space to meet with clients or investors. If you have your own business, but don’t have office space outside of your home, consider an executive workspace. Furnished business centers often have premium presentation and teleconferencing equipment for your needs as well.

Remember to furnish your meeting space with the purpose of the room in mind. The arrangement should do everything possible to aid the meeting. If you don’t currently need your own space for regular meetings, shop around for a business center or furnished office with a meeting room that serves your needs.

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